Within how many hours should an email be sent to the appropriate area inspector or duty agent with the Investigative Report number and the nature of the report?

• A. 12 hours
• B. 24 hours
• C. 36 hours
• D. 48 hours

Answer: (B)

Sending the notification within 24 hours is the standard practice. This window ensures the appropriate area inspector or duty agent is promptly informed so they can begin the initial assessment, assign resources if needed, and keep the case moving without unnecessary delay. Including the Investigative Report number allows quick retrieval and tracking in the system, while noting the nature of the report gives immediate context for prioritization and next steps. A 24-hour timeframe balances the reality of gathering initial details with the need for timely action; pushing to 12 hours can be impractical due to workflow and information gathering, while waiting 36 or 48 hours risks delays in triage, accountability, and coordination.